How many times should a contractor follow up on a quote?

At least 3–4 times over roughly 10 days. Industry data (Marketing Donut, ServiceTitan) consistently shows most deals close on the 4th or 5th touch — yet most contractors stop after one. A simple Day 0 / Day 2 / Day 5 / Day 10 cadence captures the bulk of winnable jobs.

Is it pushy to follow up on a quote?

Not if you're brief and useful. Customers expect a check-in — silence after a quote reads as 'they don't want the work.' Pushy is daily calls and pressure. Professional is a short, helpful message every few days that gives them an easy way to reply (or say no).

What should I say in a contractor follow-up message?

Keep it under 3 sentences, name the job, and offer something useful (answer questions, confirm availability, ask if anything's unclear). Avoid 'just checking in' with no substance. See the Day 0/2/5/10 templates in this post.

How fast should I send a quote after a site visit?

Within 24 hours where possible. Speed-to-quote correlates strongly with win rate — customers often hire the first contractor who responds professionally, before the comparison even happens.

What's the best follow-up software for contractors?

You want something that tracks every open quote, sets the next follow-up date automatically, and pings you on the day. Contractor Revenue Hub does this on a single Quotes Board, plus turns won quotes into invoices in one click.

How do I track quote follow-ups without a spreadsheet?

A spreadsheet works until you hit ~15 open quotes — then updates slip and reminders get missed. A purpose-built quote follow-up tool keeps the customer, value, stage, and next-action date in one place, and reminds you automatically.

Win more contractor jobs without spending more on ads

By Lee Stephens · Founder, Contractor Revenue Hub

TL;DR: Most small contractors think they need more leads. They actually need a follow-up system. The contractors winning the most work send 4 follow-ups, not 1 — and they use a Day 0 / Day 2 / Day 5 / Day 10 cadence. Templates below.

The average small contractor sends roughly 1 follow-up per quote. The contractors quietly dominating their local market send 4.

More guides on the Contractor Revenue Hub blog.